Personal Trainer Form - Centralize all your forms in one place with Hexfit

Centralize all your forms as a personal trainer in order to save valuable time, avoid training stress and ensure a quality support to your client.

Personal trainer forms centralized in the client file

Creating and updating forms has never been easier: all the information is centralized in the Hexfit personal training software! Of course, all these personal trainer forms are customizable and you can import your own documents.

Your clients will no longer have to contact you to find their documents, the information is at their fingertips!

Personal Trainer Forms

Customized forms and physical data

General information (weight, height, basal metabolism, etc.)

Body composition (BMI, % muscle and fat mass, etc.)

Skin folds

Aerobic capacity (VO2max, MAS)

Physical tests (vertical jump, grip strength, 1RM, etc.)

And many more!

Files and notes follow-ups software 

Our software collects data about your client's training program. This helps you to offer quality assistance and build forms via teleconsultation for improved follow-up. The collected data consists of:

Medical and allergy information

History of injuries

Specific notes

Activity calendar

History of interventions

SMART goals

Document drop box

Hexfit in numbers, it's :

3,5 hours saved per week

+82% of service revenues

+42% of members followed up

+300% of member commitment (or 3x more)

Customer satisfaction rate of 97%

Synchronize to smart watches and consumer applications

Gain complete insight into your clients' progress with app-connected smartwatches. Automatically collect data on body stats, set fitness goals, and keep track of personal bests. Unlock a wealth of data by connecting to your clients' preferred watches.

You will automatically get data from:

Appointment and reminders automated management

Hexfit enables users to coordinate and arrange appointments with individual or group clients in an efficient manner.

Planification and periodization

Hexfit provides workout creation and periodization planning to optimize long-term objectives for their clients.

Physical tests

Hexfit provides users with the option to either generate custom physical tests or select from 125 pre-configured tests. The software automatically logs and transfers the assessment results to the client's file for further evaluation.

Goals visualization

Hexfit enables users to set and track their goals quickly and easily. It allows clients to keep track of their progress in real-time.

Alerts are generated when a goal is achieved or about to reach its due date, enabling you to make changes to customer programs or set new objectives.

Visual analysis of the evolution

Visualization of client progress can provide insight and motivate further advancement.

Motivation and fitness slumps

If the client results show a decrease in motivation or performance, a notification will be sent to alert you, allowing you to take action and stop potential attrition.

Customizable documents

Hexfit offers a document bank which can be employed to enhance customer engagement. The documents available can be customized or newly-created ones may be uploaded.

Keeping documents centralized facilitates tracking and management for yourself and your clients.

Automated form submissions

Automated administrative tasks enable forms to be sent automatically to clients during their process.

Ensure consistent high quality by taking this approach.

Program creation

Hexfit enables custom exercise programs to be created and implemented easily, thereby providing an interactive experience for each client.

Mobile App

This tool allows you to connect with your clients and follow up on their progress when you are not available. It also gives them an opportunity to communicate with you at any time, allowing you to demonstrate the value of your services.

Learn more about Hexfit personal trainer form

What are personal training forms and why are they important?

Personal training forms are a set of essential documents that personal trainers use to collect important information from potential clients. These forms include standardized forms such as the PAR-Q form, liability waiver, medical release form, goal-setting form, fitness assessment form, and client agreement.

The personal trainer intake form gathers important information such as medical history, current fitness levels, and fitness goals. These forms are crucial for the personal training business as they help trainers understand the individual client and create a customized exercise program to help them reach their fitness goals. Personal trainer liability insurance is also important to have in case of any accidents or injuries.

What forms are included in a personal trainer client intake packet?

A personal trainer client intake packet typically includes the essential forms such as the PAR-Q form, liability waiver, medical release form, goal-setting form, and fitness assessment form. Additionally, it may include a commitment agreement, cancellation policy, consent form, consultation forms, symptom questionnaire, mood tracking, and trainer client tracking spreadsheet.

What is the PAR-Q form and why is it necessary?

The Physical Activity Readiness Questionnaire (PAR-Q) form is a standardized form used to determine if an individual is physically able to participate in an exercise program. The form asks 6-10 questions regarding a person's medical history, current physical activity level, and any potential risks associated with the exercise program. The PAR-Q form is important as it helps personal trainers assess their client's physical fitness and determine if there are any potential risks associated with the exercise program.

What is a liability waiver and why is it a vital personal trainer form?

A liability waiver is a legal document that clients sign to acknowledge and accept the risks associated with physical activity. The waiver protects the personal training business from any potential lawsuits in case of injury or accident. The client signs the waiver acknowledging that they are participating in the exercise program at their own risk and that the personal trainer is not responsible for any injuries or accidents that may occur.

What is a fitness assessment form and why is it crucial?

A fitness assessment form is used to assess a client's current fitness level and identify any areas of improvement. The form includes measurements such as body weight, body fat percentage, and heart rate. The fitness assessment form is important as it helps personal trainers create an effective exercise program that is tailored to their client's individual needs.

What is a client agreement and why is it necessary for a personal trainer?

A client agreement is a legal document that outlines the terms and conditions of the personal training relationship between the trainer and the client. It includes details such as payment schedules, cancellation policies, and any other relevant terms. The client agreement is necessary to protect the personal training business and ensure that both parties are aware of their obligations.

What is a cancellation policy and why do I need one?

A cancellation policy outlines the guidelines for canceling training sessions and the penalties associated with late cancellations. The policy is important as it ensures that the personal trainer's time is respected and that clients are held accountable for their appointments.

What are some common mistakes made on personal trainer forms?

Common mistakes made on personal trainer forms include not asking enough questions to assess the individual client's needs, not customizing the exercise program to suit the client's goals, and not properly documenting the client's progress.

How can personal trainers use forms to improve their business?

Personal trainers can use forms to improve their business by gathering important information about the client and using it to create a customized exercise program. Forms can also be used to establish clear terms and conditions of the personal training relationship, track progress, and ensure that the client's needs are being met.

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